🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟
Are you an experienced, senior-level Executive Assistant with strong proactive foresight, AI fluency, and independent critical thinking? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as the operational right-hand partner to the Founder of an expanding international healthcare and wellness technology company!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
-
Job Title: Executive Assistant
-
Job ID: SEAGOL1EA
-
Industry: Healthcare / Wellness Technology
-
Location: LATAM preferred / South Africa
-
Job Status: Full Time
-
Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time)
-
Salary: $2,000 USD / month 💰
-
Target Start Date: Within 2 Weeks 🚀
🏢 About the Client
Our client operates in the healthcare and wellness technology space, supporting a distributed global workforce and client base spanning the United States, Philippines, Brazil, Latin America, India, and Europe. To free up executive bandwidth from day-to-day operational details, the founder is hiring a high-caliber Executive Assistant to buy back mental bandwidth and drive focus toward strategic business growth.
💼 About the Role
You will serve as the right hand to the founder---owning calendar management, inbox triage, task tracking, and executive administration. Operating with independent judgment, you will bring structured solutions rather than waiting for instructions, leverage AI tools (specifically Claude) as a daily thinking partner, and maintain SOPs, dashboards, and workflows to optimize daily operations.
🎯 Key Responsibilities
-
📧 Calendar \& Inbox Management: Own the founder's calendar and inbox---prioritizing, triaging, and drafting responses on the founder's behalf.
-
📋 Operations \& Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction.
-
📚 SOP \& Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles.
-
🤖 AI-Enabled Productivity \& Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows.
-
💬 Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the founder's tone and priorities.
-
🔒 Personal Admin \& Vendor Coordination: Handle personal administrative support with discretion, and assist with vendor communications and payment-related workflows within secure protocols.
✅ Qualifications \& Skills
⭐ Non-Negotiable Requirements:
-
Proven EA Experience: Several years of hands-on experience supporting C-suite executives, senior leaders, or founders directly.
-
Proactive Foresight \& Initiative: Ability to anticipate founder needs, look ahead at upcoming priorities, and propose solutions independently before being asked.
-
AI Proficiency: Hands-on experience using AI tools (specifically Claude) as an everyday working thinking partner to build materials, refine processes, and create automated workflows.
-
Confidentiality \& Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment.
-
Process \& Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch.
-
Communication \& Schedule: Flawless written and verbal English skills; full availability during US Central Time (CT) business hours.
🛠️ Tech Stack Used:
-
Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail)
-
Project Management \& Tasks: Asana
-
Communication: Slack, Zoom
-
Security \& Docs: 1Password, Notion, Dropbox
-
Design \& AI: Canva, Vibe, Claude, Deel
🚀 Submit your application today and take the first step toward your next great opportunity!
🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗 Join our LATAM-Only Facebook Group Here!
Originally posted on Himalayas
