Billing \& Marketing Coordinator
Agree Inc. and Schnapp Mediation
We are a growing workplace dispute resolution practice looking for a detail-oriented coordinator to take on billing and bookkeeping, and to support our marketing and general administration. This is a remote role for someone who is organized, discreet, and comfortable working independently.
What you will do
Billing and bookkeeping
- Prepare client invoices for both firms and follow up on payments
- Prepare invoices for multi-consultant projects: on some engagements, three to five consultants contribute, and you will use the time and expense information provided to you to prepare the client invoice and the internal billing
- Support bookkeeping and fiscal year-end preparation, including expense entry (FreshBooks and QuickBooks)
- Improve workflows and automation, and help streamline how billing is tracked
Marketing
- Contribute to our websites, email marketing, and social media, including LinkedIn (Canva, Capsule, Constant Contact)
General support
- Provide backup to our administrative team as needed
What we are looking for
- Experience in office administration, legal support, or professional services (an asset: experience in a legal setting, in mediation or ADR, or in human resources)
- Excellent communication and drafting skills in English (essential)
- Discretion and a rigorous respect for confidentiality (essential), given the sensitive nature of our files
- Strong organization and priority management, attention to detail, and the autonomy to work remotely
- Comfort with technology and automation. Our tools can be learned
- A relevant post-secondary degree, paralegal diploma, or equivalent training will be considered an asset
Compensation
Independent contractor, $26 to $32 per hour, commensurate with experience. Part-time, with flexible hours to be discussed.
What we offer
- Varied and meaningful work at the heart of a growing practice
- A role you can shape: your ideas for improvement will be implemented
- Direct collaboration with, and mentoring from, an experienced mediator and investigator
- Modern tools and technology, deployed with confidentiality in mind
- Room to grow as the firm grows
How to apply
Please send your resume and a brief cover letter, in confidence, to Marshall Schnapp at [email protected], with the subject line "Billing \& Marketing Coordinator - [Your Name]."
Applications close October 7, 2026. We review applications as they arrive and may fill the role sooner.
In your cover letter, please write a short paragraph on each of the two areas below. We review only applications that include them.
- Billing and bookkeeping: Tell us about your invoicing experience. Please include:
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- The software you have used (for example, FreshBooks or QuickBooks)
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- How you follow up on overdue payments
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- Whether you have prepared invoices for projects where several people or contractors contributed time, and how you handled that
- Marketing: Tell us about your experience with website updates, email marketing, or social media. Please include:
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- The tools you have used
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- One specific example of content you created or a campaign you ran (a link is welcome)
References will be requested from candidates selected for an interview. To learn more, please visit agreeinc.com and schnappmediation.com.
Pay: $26.00-$34.00 per hour
Expected hours: 5.0 -- 15.0 per week
Work Location: Remote
