Bookkeeper (Remote)

Numbers in Boxes Is Growing!

Numbers in Boxes manages finance operations for women-owned businesses and nonprofits. We work with incredible clients across B2B services, artisan e-commerce, consulting, and the nonprofit sector.

We're looking for a reliable, curious, detail-oriented Bookkeeper to join our remote team. This position will begin part-time (approximately 20--25 hours per week), with the potential to grow into a full-time role as both the company and the successful candidate grow with us.

This is an ideal role for someone who enjoys solving problems, working directly with clients, learning new systems, and finding better ways to get work done.

We are a technology-forward, continuously improving company. In addition to accounting platforms like QuickBooks Online and BILL, our team uses tools such as Double, company-approved AI tools, automation, and custom workflows to manage work, improve accuracy, reduce repetitive tasks, and create more efficient processes for our clients.

You do not need to be an AI or automation expert. We're looking for someone who is curious, adaptable, willing to learn, and comfortable working in an environment where our systems and processes continue to evolve.

Was Sie tun werden

• Categorize transactions and maintain accurate books in QuickBooks Online (QBO)
• Reconcile bank, credit card, and other balance sheet accounts
• Enter and manage bills using QuickBooks Online, BILL, and other client systems
• Create and manage client invoices
• Prepare and review financial reports
• Manipulate and analyze data in Microsoft Excel
• Communicate directly with clients via email, phone, and Zoom
• Investigate discrepancies and resolve bookkeeping issues
• Document procedures and maintain clear, accurate records
• Manage assigned client work, deadlines, and time using Double and other internal systems
• Use established company-approved AI, automation, and workflow tools to support bookkeeping processes
• Review technology-assisted and automated outputs for accuracy and use sound accounting judgment
• Identify repetitive or inefficient work that may be a good candidate for process improvement or automation
• Learn and adopt new technology, software platforms, and workflows as our company evolves
• Follow company policies regarding data security, confidentiality, and the appropriate use of approved AI tools
• Contribute ideas that improve accuracy, efficiency, client experience, and the way our team works

Erforderliche Qualifikationen

• Bachelor's degree or equivalent professional experience
• Experience working with QuickBooks Online
• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Ability to work efficiently and independently in a remote environment
• Strong organizational, prioritization, and time-management skills
• Comfortable interacting with clients and colleagues via Zoom
• High level of integrity, professionalism, and accountability
• Ability to ask questions, seek support, and collaborate effectively
• Comfortable learning new technology and adapting to evolving systems and processes
• Willingness to learn and responsibly use company-approved AI and automation tools as part of day-to-day work
• Ability to recognize when an issue requires further investigation or human judgment

What Makes Someone Successful Here

• Curious: You want to understand why something happened, not just clear the task.
• Detail-oriented: You recognize that technology can make work faster, but accuracy still requires thoughtful review.
• Accountable: You take ownership of your clients, responsibilities, deadlines, and communication.
• Proactive: You communicate early when you need information, anticipate a delay, or identify a potential issue.
• Improvement-minded: When you find yourself doing the same manual task repeatedly, you wonder whether there is a better way.
• Adaptable: You're comfortable learning new systems and adjusting as our processes improve.
• Collaborative: You ask questions, share what you learn, and help make processes easier for the next person.
• Client-focused: You understand that the systems we build ultimately exist to provide our clients with accurate, timely, and useful financial information.

Bevorzugte Qualifikationen

• Coursework or experience in accounting, bookkeeping, finance, or a related field
• Knowledge of accrual accounting, payroll accounting, nonprofit accounting, and journal entries
• Experience using QuickBooks Online in a professional setting
• Experience with BILL (Bill.com) or similar accounts payable software
• Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, and data analysis
• Experience documenting procedures and improving workflows
• Experience with time-tracking, capacity-management, or workflow platforms such as Double
• Experience using AI, automation, macros, or workflow tools to improve efficiency
• Experience working in a client-service environment

Zeitplan

• Approximately 20--25 hours per week to start
• Part-time with the potential to grow into a full-time role
• Remote within the United States (excluding California and New York)

Vorteile

• Krankenversicherung
• Dental insurance
• Vision insurance
• Paid time off
• Flexible schedule

Hiring Process

Candidates will be asked to complete a short survey before being selected for an interview.

Selected candidates will then participate in an interview process focused on their bookkeeping experience, QuickBooks Online knowledge, problem-solving approach, communication style, and ability to work independently in a remote client-service environment.

Because technology and continuous improvement are important parts of how we work, we'll also discuss how candidates approach learning new systems, adapting to changing processes, using company-approved technology responsibly, and identifying opportunities to make work more efficient.

We don't expect candidates to already know every system we use. We care about how you learn, think, communicate, adapt, and apply sound accounting judgment.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Vorteile:

• Dental insurance
• Flexible schedule
• Krankenversicherung
• Paid time off
• Vision insurance

Standort:

• Remote (Preferred)

Arbeitsort: Remote